Camp DeWolfe Scholships

Camp DeWolfe Mission

The mission of Camp DeWolfe is to develop, encourage, and support spiritual formation in the

Episcopal Diocese of Long Island by providing a natural setting for all people to engage in

community and be empowered to live an outward and visible expression of the love and grace of

Christ.

EPISCOPAL MINISTRIES FAMILY SCHOLARSHIP PROGRAM OVERVIEW & INSTRUCTIONS

Page 1 of 4          Scholarship Application

Send Application to: Camp DeWolfe 408 North Side Road, Wading River, NY 11792 Email:office@campdewolfe.org Phone: 631-929-4325 Fax: 631-929-6553

What does the Scholarship cover and what will I have to pay?

Scholarships are available through the Episcopal Ministries Scholarship Fund, Camp DeWolfe

awards scholarships of up to 75% of total program fees. Families are responsible to pay the

remaining balance.

No monies will be provided directly to families; instead, once the family financial responsibility has

been paid in full, the scholarship award amount will be applied based upon date of receipt. If not

paid in full, the scholarship will be forfeited and then awarded to another family.

Who can apply?

The Episcopal Ministries Scholarship Fund program was established so Camp DeWolfe may fulfill

its mission to make camp available to all families regardless of their social, cultural, religious, and

economic backgrounds. It is funded by many generous donors to provide families in need with the

financial means necessary to send their children to camp.

Camp DeWolfe prohibits discrimination against its applicants based on race, color, national origin,

age, disability, sex, gender identity, and religion.

Eligibility – What requirements do I have to meet?

Aside from income, we look at the number of children in the household and extenuating factors

such as family circumstances (family member illness, job loss, family members in college, and so

on).

Scholarships are based on space availability and completion of documentation as well as

availability of funds for the program.

No other discounts or promotions may be used with scholarships.

EPISCOPAL MINISTRIES FAMILY SCHOLARSHIP PROGRAM OVERVIEW & INSTRUCTIONS

Page 2 of 4            Scholarship Application

Send Application to: Camp DeWolfe 408 North Side Road, Wading River, NY 11792 Email:office@campdewolfe.org Phone: 631-929-4325 Fax: 631-929-6553

Income eligibility guidelines

Camp DeWolfe strives to be generous and make camp attainable for all families, regardless of

ability to pay. In general, consideration will be given to any family that expresses need.

We adhere to American Camp Association (ACA) guidelines which are used as part of the criteria in

determining how much should be allocated to a specific family.

Completed Scholarship Application Received:

Household Size 2 – 4 On or before May 1st After May 1

< $40K gross annual income 75% scholarship Partial 37.5% scholarship

< $80K gross annual income 50% scholarship Partial 25% scholarship

< $100K gross annual income 35% scholarship Partial 17.5% scholarship

Household Size 5 or more On or before May 1st After May 1

< $65K gross annual income 75% scholarship Partial 37.5% scholarship

< $100K gross annual income 50% scholarship Partial 25% scholarship

< $125K gross annual income 35% scholarship Partial 17.5% scholarship

How can I apply?

1. Register for Camp with Deposit

• To be considered for a scholarship, a family must first be registered for camp program.

• A 25% non-refundable registration deposit per family is due at the time of application.

Registration may be completed online or over the phone. Payment may be made online, by

phone, or via check. Checks should be made out to Camp DeWolfe.

• The deposit is subtracted from any balance due. Payment of the family balance, or tuition, is

due two (2) weeks prior to the anticipated arrival date.

2. Submit completed scholarship application one (1) month prior to your arrival date.

A completed scholarship application is defined as Camp DeWolfe receiving all the following:

a) A fully completed scholarship application including: All completed pages, Proof of

Income, Church Sponsorship, and Signatures.

b) Scholarship Application Church Sponsorship. To assist your application, we encourage

families to request sponsorship from your local church/ parish. Please allow clergy

enough time to complete their part of the application. They will then return the form to

the family who must submit it with the entire the Scholarship Application.

EPISCOPAL MINISTRIES FAMILY SCHOLARSHIP PROGRAM OVERVIEW & INSTRUCTIONS

Page 3 of 4               Scholarship Application

Send Application to: Camp DeWolfe 408 North Side Road, Wading River, NY 11792 Email:office@campdewolfe.org Phone: 631-929-4325 Fax: 631-929-6553

Application Submission Methods: Completed scholarship applications may be scanned and

emailed to Camp DeWolfe (office@campdewolfe.org), faxed to 631-929-6553, or mailed to Camp

DeWolfe: 408 North Side Road, Wading River, NY 11792.

Scholarship application forms are available on the camp website www.campdewolfe.org or may be

requested to be sent via mail from the camp office starting September 1st. Please call 631-929-4325

for an application to be mailed to you.

How much will I have to pay?

Scholarships are granted for up to 75% of the total cost of camp program fees.

ALL payments are due in full, no later than two (2) weeks prior to the anticipated date of arrival. A

$100 Late Fee will be applied thereafter.

Is there a deadline to submit scholarships?

Completed scholarship applications must be received one (1) month prior to the anticipated arrival

date.

• Completed scholarship applications received before May 1st will be considered and awarded

for up to 75% of the current rate period.

• Completed scholarship applications received after May 1st will be considered and awarded at

a half the total possible scholarship (up to 37.5%).

Scholarship applications that are incomplete (missing forms or any other information) will not be

evaluated until all missing pages or information is received. The submission date is defined as the

date ALL required information and forms are received at the Camp Office.

How will I be notified about the scholarship decision?

Completed scholarship applications are evaluated on a rolling basis as they are received and then

awarded on a first-come, first served basis. Receipt of a completed application does not guarantee

Scholarship award.

Once a completed scholarship application is received by Camp DeWolfe, the application will be

reviewed, and an award decision made within one week of receipt. Recipients of scholarships will be

notified.

Within one week after receiving notification, recipients must inform the Camp Office of their intent to

utilize the award, otherwise, the award will be offered to another family.

ALL payments are due in full, no later than two (2) weeks prior to the date of arrival. A $100 Late Fee

will be applied thereafter.

EPISCOPAL MINISTRIES FAMILY SCHOLARSHIP PROGRAM OVERVIEW & INSTRUCTIONS

Page 4 of 4             Scholarship Application

Send Application to: Camp DeWolfe 408 North Side Road, Wading River, NY 11792 Email:office@campdewolfe.org Phone: 631-929-4325 Fax: 631-929-6553

Family Payment Information

Scholarship & Rate Increases: Once awarded, a scholarship amount cannot increase, and the

camper family is responsible to pay any rate increase(s) or late fees.

Final Balance & Late Fee: ALL payments are due in full, no later than two (2) weeks prior to the date

of arrival. A $100 Late Fee will be applied thereafter.

Cancelations: Families who cancel at least sixty (60) days before check-in will get back 100% of the

amount they have paid. If they cancel after that point, they will not get a refund.

Send Application to: Camp DeWolfe 408 North Side Road, Wading River, NY 11792 Email:office@campdewolfe.org Phone: 631-929-4325 Fax: 631-929-6553